Document Management GroupWise Document Management Services (DMS) allows authorised users to create documents with standard desktop applications, save them to a document library, and then retrieve them at a later date without having to worry about the authoring application, specific document name, or the document’s physical location. Using the Windows client, users can create, share, locate, edit, view, and check out documents that are created under the management of GroupWise DMS.

A GroupWise document library consists of a set of documents and a database that allows those documents to be managed as a single entity. Although a library must belong to a specific Post Office, authorised users belonging to other Post Offices can be granted access to its content. Documents created using GroupWise DMS are not stored as individual files; instead, the documents are stored in database structures called Binary Large Objects (BLOBs). Documents, together with any versions of these documents, are stored in separate, compressed BLOB files, and are encrypted to provide security. The GroupWise POA transfers documents between the GroupWise client and the library, and thereby ensures the highest levels of security. Every document stored within the library has a profile or set of properties. The default document properties, while adequate for most users, can be customised to suite business requirements. For example, a corporate legal department might want Client and Matter fields to be part of the document properties. Although GroupWise DMS does not purport to be a Records Management system, the Document Type property can be used to manage document lifecycle. A number of default document types are provided (agenda, memo, minute, proposal, report, etc), each of which defines the maximum number of versions permitted, expiration action (archive, delete, or retain), and document life